Table of Content >> Affiliate Management >> Payment Management

Payment Management

After using AffiliateShop to track all your clicks and sales, you would need to pay your affiliates the commissions owed to them. There are some steps to follow.

  1. If you use PayPal to pay your affiliates, you need to export their commissions into a PayPal formatted csv.
    This was described in Exporting information in Tools.

    * Note: You must export first, before proceeding to Step 2.

  2. =>Paying your commissions. This would delete the commission records, but create a "Payment History" record.
    "Payment Notice Sent to Affiliate"
  3. =>Once you have sent the checks, or paid via PayPal, you have to inform the affiliates.
    "Payment Remitted to Affiliate"

  4. =>Once the affiliates have recieved the payment, they would need to inform you.
    "Payment Received by Affiliate"

You can also perform Commission Management for each commission.

2: Paying your commissions.

Paying an Affiliate's Commission

You can select to clear an affiliate's commissions earned by issuing "Pay All Commissions" or "Pay Commission for Time Period" actions. This action will essentially clear the entire Affiliate's commission records from the AffiliateShop database. It is your responsibility to follow up with the Pay Affiliate action by executing a payment (via check, paypal, paybycheck, etc) to your affiliate within a reasonable time frame.

You can get your list of affiliates from methods described in Affiliate Management.

After selecting your affiliates that you want to pay, select "Pay All Commissions" or "Pay Commission for Time Period" (specify the date range) actions in the Tools pane.

Click on the Perform button. An email pane will show the email content to be sent to the affiliates which you had selected to be paid. The initial email content will be pulled from your Pay Mail Template. To facilitate accountability between the merchant and the affiliate being paid, the payee affiliate will be sent an email informing the affiliate about this commission payment.

Pay one or more commission records

AffiliateShop allows you to pay one or more than one commission records.

To issue payment to selected commission records, click on the selected affiliate's "Payment" ($xx.xx).

A list of commission payments will appear for the affiliate.

To pay for one commission, click on the icon for the selected commission. A "Pay Mail Template" pane will appear. Commissions will be deleted when "Proceed" is paid.

AffiliateShop also allows you to pay multiple commission records conveniently without having to click on the icon for every commission record to be paid for.

To pay two or more commissions for the selected affiliate, click on "Select Commissions for Payment", and a checkbox list of commissions will appear. Below that list is a "Pay Mail Template" to send to the affiliate for accountability.

After paying the commissions, the commission payments will be deleted, but a corresponding Payment History record is created, with the status as "Payment Notice Sent to Affiliate.".

Back to top.

3 & 4: Remit payment to affiliates.

Viewing the commission payment history

Each time a payment action is executed for an affiliate, a payment history record will be created for that affiliate. A payment history record will state details such as the date of payment, status of payment (notification, check sent, payment received by affiliate) and the commission amount.

To view an affiliate's payment history, click on the selected affiliate's "Payment" ($xx.xx).

A list of commission payments will appear for the affiliate.

Click on "View Payment History". A list of payment histories will appear.

Whenever a new payment action is executed by you, a new payment history record is created with an icon shown on the right side of the commission payment record. By clicking on that icon, you are informing the affiliate that the check has been sent out for this payment action. The affiliate will be able to view the same payment history table within the Affiliate Administration Account. When the affiliate receives the check, the affiliate can opt to log into the Affiliate Administration Account and update the Payment History table that will set the status for that commission status as "Payment Received by Affiliate".

Back to top.

Commission Management

AffiliateShop provides certain tools for you to manage the commissions that are already assigned to affiliates. First, select the affiliate whose commissions you want to manage.
Click on the selected affiliate's "Payment" ($xx.xx) from the Affiliate pane for the Payment List to appear.

Cancelling one or more commissions.

To cancel one commission only, simply click on the icon (at number 3 of the image above). A "Commission Cancellation Mail Template" pane will appear. Commissions will be deleted when "Proceed" is clicked.

To cancel two or more commissions for the selected affiliate, click on "Select Commissions to Cancel" (at number 1 of the image above, and a checkbox list of commissions will appear. Below that list is a "Commission Cancellation Mail Template" to send to the affiliate for accountability.

Manually adding payments.

AffiliateShop allows you to manually add a commission to an affiliate. Sometimes, you may want to credit the affiliate with the commission for a lead referred by that affiliate that was closed as a sale. Or, you may want to credit that affiliate for referring customers that purchased your products or services offline.

Click "Add Payment" (at number 2 of the image above). An Add Payment pane will appear. You can assign a banner to the payment.

Misc actions

From number 3, each icon represents some action that you can perform on the commission.

Back to top.

Next:: Advanced Features